Understand where your Stripe money went.
Customer payments, processing fees and refunds can make your Stripe records hard to follow. Ledger Check breaks down those movements, highlights items to review and helps you prepare records for your bookkeeper.
For business owners and bookkeepers who already use Stripe. Start with the free file checker, or connect your Stripe account for paid imports and accounting exports.
A $100 sale does not always leave you with $100.
Imagine a customer pays $100, Stripe deducts a $3.20 fee, and you later refund the full $100 without a fee refund. Those three movements leave a $3.20 reduction in your Stripe balance. Ledger Check shows the pieces so you can understand the difference.
Made-up example, not a claim about your Stripe fee rate. The checker explains the supplied records; it does not prove a bank deposit arrived or calculate your profit.
Free: check a CSV file
No account, connection or subscription.
- Try the supplied example or prepare your records using our CSV template.
- See payment, fee and refund totals by currency, plus items to review.
- Optionally compare invoice and charge files; download the results.
Your files stay in your browser. Other export formats may need their columns rearranged to match the template.
Open the free checkerPaid: connect Stripe
$19 USD/month for one connected Stripe account. Plus applicable tax. Cancel anytime.
- Import up to 1,000 balance transactions for a selected calendar month, with repeat imports and exports.
- Prepare accounting CSVs using account categories agreed with your bookkeeper.
- After optional automation setup, process supported Stripe events and create invoice accounting copies in English, German, French or Spanish.
Monthly imports run when you click Import. Event-based document automation needs additional setup. This subscription covers Ledger Check only.
Review setup and connect StripeHow to reconcile a Stripe payout with orders and the bank
When one Stripe payout includes multiple orders, fees and refunds, start with the transactions Stripe included in that payout. Gross order sales and a net bank deposit often differ because of fees, refunds or other adjustments.
- Find the payout. In Stripe, open Balances, then Payouts, and select an automatic payout. Review its transaction breakdown or download Stripe's payout reconciliation report. Manual payouts may not have a transaction-to-payout breakdown.
- Match source records. Use transaction source or charge IDs to link each payment back to your orders. Keep Stripe fees, refunds, disputes and adjustments as separate movements; a refund does not necessarily return the original processing fee.
- Compare net and bank. Sum the included transaction-level net amounts for the same currency and payout, check them against Stripe's payout amount, then separately match the payout to your bank statement. Pending or failed payouts and settlement timing require review.
- Investigate exceptions. Record unmatched source IDs, amounts and dates. Do not force a balancing entry or import a sale again if your point-of-sale system already recorded it in your books.
Where Ledger Check helps: Try the synthetic fee-and-refund example without an account, or map a balance-transaction CSV into its documented template to review movements in your browser. The free checker does not directly import Stripe's payout reconciliation report, group transactions by payout ID, verify bank deposits or post to QuickBooks. The paid account adds bounded Stripe balance imports and accounting CSV exports, not automatic bank reconciliation. Check the CSV format and limits before using real records.
Source: Stripe's guide to payout transaction breakdowns. Confirm the report's availability and payout status in your own Stripe account; ask your bookkeeper to review accounting treatment.
What you need to get started
- Try the example below. See the report before supplying any business records.
- Choose files or a Stripe connection. The free checker needs a CSV in the documented format. The paid service needs access to Stripe's developer settings, or help from your administrator, to create a restricted read-only key. Verify the connection before subscribing.
- Review and export. Check flagged items with your bookkeeper. Optional document automation also needs accounting mappings and a Stripe webhook: a connection that sends transaction updates.
Ledger Check does not move money, issue refunds, file taxes or replace your accountant. Keep the original Stripe invoices. PDF copies are accounting copies, not newly issued legal invoices.
Open the free CSV checker and worked example
The example is already loaded using made-up records. Review the result below, or choose your own file. No sign-in is needed.
1. Choose your records
The free CSV checker accepts the documented balance-transaction template below, not every Stripe export format. Required columns: id, type, currency, amount, fee, net. Optional: source, status, livemode, account. Map other export headings before importing. Use one account and one mode per file.
Supported currencies: USD, EUR, GBP, CAD, AUD, JPY, KRW, BHD, KWD, OMR. Limit: 5 MB / 10,000 rows. Explicitly choose the account, mode and money format; CSV without those identifiers cannot prove its origin.
Optional: compare invoices and charges
Provide both files using the schemas below. Amounts use the same money format, account and mode selected above. Explicit invoice IDs link the records; no fuzzy customer matching is performed.
Invoices: id,currency,amount_paid,amount_remaining,status. Charges: id,invoice_id,currency,amount,amount_refunded,status. Both support optional account and livemode. Use aggregate refunded amounts per charge; do not repeat the charge once per refund.
2. Follow the balance
3. Review the exceptions
What the free checker tells you
Amounts are checked using exact integer arithmetic. Identical IDs are counted once; conflicting duplicates reject the import. Currencies remain separate. “Net movement” is the change represented by these rows, not a verified account balance or profit.
The free CSV checker compares explicit invoice IDs and aggregate charge refunds. This browser-only checker does not connect to Stripe. Neither the free checker nor the paid service verifies bank settlement, issues tax invoices, assesses tax, or confirms application fulfillment. Pending funds and transfer failures are review items, not automatically accounting errors. Partial exports can omit the original transaction.
How to compare with an account balance
For a complete, consistently timed export: opening total balance + net movement = closing total balance. Include both available and pending funds and all relevant balance types. A filtered period or product subset cannot establish an account-wide balance.
Synthetic example only. No real customer or account information is embedded. Beta 0.2 · September 27, 2026. Import guide and limitations · Privacy
Before you choose
Is this accounting software or a tax service?
It prepares and explains Stripe records. It does not replace your accounting system, determine your tax obligations or file returns. Your accountant reviews the mappings and exported entries.
How does Ledger Check differ from Stripe's agent analytics?
Stripe's November 5, 2026 announcement describes connecting compatible agents to Stripe analytics data to investigate payouts against payments, refunds, disputes, fees and transfers, with underlying SQL you can review. That is Stripe functionality, not a Ledger Check feature.
Ledger Check's free CSV checker runs locally in your browser without an AI agent or sign-in, using its documented file format. The optional $19 USD/month connection imports up to 1,000 supported Stripe balance transactions for a selected calendar month and prepares accounting CSVs. Ledger Check does not group transactions by payout ID or verify bank settlement. Separately match payouts to your bank statement and review accounting treatment with your bookkeeper.
Does it automatically send entries to QuickBooks?
No. You download CSV files and adapt them to your accounting software's import format. There is no direct QuickBooks posting connection.
What if my POS already created the sale in QuickBooks?
Do not use Ledger Check to create the sale again. Use it to review the Stripe-side payment, fee, refund and payout movements, then decide with your bookkeeper which exported rows belong in your accounting workflow. Ledger Check does not change the sale already recorded by your POS or decide your QuickBooks account mappings.
What if I already use Stripe Connector by QuickBooks?
Keep Stripe Connector by QuickBooks as your QuickBooks posting and matching path. Ledger Check does not replace that connector. Use Ledger Check separately to review Stripe-side payments, fees, refunds and payouts before deciding with your bookkeeper what belongs in your accounting workflow. Do not import the same Stripe activity twice.
What does the optional automation do?
After you configure the Stripe event connection, supported invoice, credit-note and payment updates create linked accounting entries. Repeated events do not post twice. Items needing classification remain flagged for review. Your Stripe account still issues invoices and handles refunds.
Are the invoice copies valid everywhere?
No universal tax-compliance claim is made. PDFs are localized accounting copies of Stripe-issued documents. Limited US and UK domestic document checks are available; other cases use accounting-copy mode. Tax filing and required national electronic-invoice formats are outside the service.
Where is my data stored?
The free checker keeps files in your browser. Paid monthly imports pass through our server into your browser; those report details are not saved in our database. Optional document automation stores encrypted document snapshots and journals for 90 days. Download records regularly for your own archive. Account data is not sent to an AI model.
What should my developer or bookkeeper read?
The import and setup guide covers file formats, Stripe permissions, supported records, accounting mappings and recovery. The account setup page lists the exact connection requirements before checkout.
Stripe reconciliation tool for fees, refunds and payouts
Use the free local workflow for Stripe CSV reconciliation, Stripe invoice payment reconciliation and Stripe payout reconciliation. For Stripe fees after refund, compare gross, fee and net movements with the original transaction: do not assume a refund reverses every fee. A payout record still needs matching to a bank statement.
Stripe automated localized invoice PDF: what you receive
The paid account produces localized accounting copies from Stripe-issued records in English, German, French and Spanish. Keep the original issued document. This Stripe automated localized invoice PDF workflow does not issue a replacement legal invoice or calculate new tax.
How to generate localized VAT invoices automatically from Stripe
For readers asking How to generate localized VAT invoices automatically from Stripe, start with correctly issued source invoices and tax settings in Stripe. Ledger Check imports supported records and produces localized accounting copies with bounded document checks. It is not an automated VAT invoice generation tool for Stripe billing that determines your tax obligations or replaces national e-invoicing.
SaaS digital tax compliance ledger generator: scope and limits
When comparing a SaaS digital tax compliance ledger generator, separate journal preparation from tax calculation, registration and filing. Ledger Check prepares mapped balanced journals and documentary checks. The query “generate corporate ledger tax invoices Stripe” combines two different tasks: Stripe remains the issuer; Ledger Check prepares accounting copies and journals from those source records.
Automate accounts receivable data export for accountants
Configure receivables, revenue, tax, Stripe balance, processing fees, suspense, bank clearing and disputed-funds accounts. Review mappings with your accountant and export journal CSVs. Stripe chart of accounts database mapping is account-specific: linked credits and settlements retain the original invoice mapping.
A guide to how to parse Stripe webhooks into QuickBooks journal entries
Ledger Check supports parsing Stripe transaction webhooks into ledger accounts using authenticated events and authoritative Stripe records. For how to parse Stripe webhooks into QuickBooks journal entries, first verify account and mode, map the chart of accounts, review suspense items and export balanced journals. Adapt the CSV to your accountant's QuickBooks import workflow: there is no direct QuickBooks posting connector. Deduplicate repeated exports by journal_key.
Double-entry journals and source evidence
A double-entry financial accounting ledger database parser must preserve exact amounts, source identities and balanced entries. Ledger Check uses integer minor units and records source-linked journals. The workflow for mapping Stripe event metadata to corporate chart of accounts also checks authoritative source records: metadata alone is not evidence of revenue or tax classification.
Cross-border and multi-currency reconciliation
A cross-border multi-currency transaction reconciliation engine needs explicit currency and settlement evidence. Ledger Check keeps currencies separate and puts unsupported FX settlements into visible suspense review. For cross border B2B invoice tax reconciliation, the supplied domestic document checks do not cover every cross-border tax treatment: an accountant must resolve those cases.
Immutable financial ledger records and retention
An immutable financial ledger record formatter or immutable financial ledger line item tracking table should not be confused with a working ledger that permits retention expiry and explicit purge. Ledger Check appends linked reversals instead of silently rewriting posted journals, but its document and journal details have 90-day working retention. Export records for your required archive: this is not immutable external storage or a statutory archive.
Headless PDF generation and invoice ownership
Teams evaluating a headless B2B invoice generation engine or headless PDF generator for localized tax compliance structures should distinguish an accounting copy from an issued tax invoice. Ledger Check generates localized copies of supported Stripe documents, preserves original identifiers and tax amounts, and flags unsupported source data. Invoice issuance and source lifecycle actions remain in Stripe.
Read the import guide · Explore Prompt Guard
How this was created: AI-assisted explanations checked against the published product scope and implementation documentation. No customer outcomes or compliance certifications are implied.
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